Why Records Management Center?
RMC has been helping people and businesses manage their proprietary information since 1995.
Records Management Center has the ability, functionality, and training to service any officeâ€™s data retention and management requirements with precision and ease, whether you operate a small legal office, financial office, or large insurance facility. Our expert personnel have been trained in the handling of all types of physical and digital records: from microfiche and microfilm to slides and paraffin blocks to ledgers and billing statements to X-rays and CT scans. We are approved by state and federal government agencies, and we offer complete confidentiality, state of the art security, and highly trained courier personnel on-call 24 hours a day, 7 days a week.
Why Consider Offsite Storage with Records Management Center?
- BETTER UTILIZATION of costly office space â€“ Records retention uses valuable office space for non-revenue generating purposes.
- REDUCED LABOR COSTS â€“ Employees can spend more time working and less time searching for files.
- COMPLETELY CONFIDENTIAL â€“ RMC personnel are trained in risk management and confidentiality procedures to ensure your information stays yours.
- COMPLETELY SECURE â€“ Unmarked, locked, and monitored facilities with full-scale disaster recover plans.
- CUSTOMIZED INVENTORY reporting â€“ When your data are stored with us, you will be provided with a physical or digital customized report listing your inventory down to the file (optional).
- ON-CALL DELIVERY is our specialty â€“ Your employees will no longer have to go to undesirable locations to find the files they require. We can bring records right to you, 24/7.
- We employ the best risk management practices in the industry â€“ In these troubling times of uncertainty, risk management and record backup have been a major concern for many businesses, government agencies, and healthcare providers.
Records Management Center will help your organization improve itâ€™s compliance programs related to federal and state regulations:
Gramm-Leach-Bliley Act (1999) Financial Services Modernization Act
This Federal legislation went into effect in 2000, the privacy provisions in the law require that financial institutions and insurance companies give consumers prior notice of an intention to share personal information and a chance to opt out of the sharing of such information. The law states that these institutions and companies need to "respect the privacy of its customers and to protect the security and confidentiality of those customers' non-public information." The language suggested in the Safeguard Rule that paper documents containing such personal information should also be protected and safely destroyed.
The Fair and Accurate Credit Transaction Act (FACTA)
In general, the Act amends the Fair Credit Reporting Act ("FCRA") to enhance the accuracy of consumer reports and to allow consumers to exercise greater control regarding the type and amount of marketing solicitations they receive. FACT Act also establishes uniform national standards in key areas of regulation regarding handling and disposal of consumer information in the possession of all companies and organizations.
Health Insurance Portability & Accountability Act (HIPAA)
HIPAA was enacted in 1996 and the mandatory compliance date is April 14, 2003. All hospitals, doctors, pharmacies, health plans, medical billing companies and any other business entity involved in the healthcare industry must comply. The rules apply to all protected health information. The Standard for Privacy of Identifiable Health Information requires that covered entities put in place administrative, technical and physical safeguards to protect the privacy of protected health information. One example given of a safeguard for the proper disposal of paper documents containing protected health information is that the documents be shredded prior to disposal.
Federal Privacy Act of 1974
This law was established in 1974 to insure that government agencies protect the privacy of individuals and businesses with regard to information held by them and to hold these agencies liable for any information released without proper authorization.
Economic Espionage Act of 1996 (EEA)
The Economic Espionage Act is a very powerful law which helps with the enforcement of properly handling information. This law is the first federal law that defines and severely punishes misappropriation and theft of trade secrets. However, according to this Act, the government will only protect companies who take "reasonable measures" to safeguard their information.
For more information, please call RMC today! 1-866-557-3453
For over 15 years we have listened to our customers and have expanded beyond our records retention core to include the following specialty services: digital scanning, on and off-site shredding, microfilm conversion, custom racking installation solutions, record carton sales, and baler and equipment leases. By providing our clients with these services they are able to secure one vendor to increase cost effectiveness and avoid high out-of-state vendor costs. Records Management Center can be your single-stop solution for records retention, information management, and destruction services.